General Error Correction (GEC)
NOTE: The GEC and YEGE will be deprecated July 2020 and will no longer be supported.
The General Error Correction and its Year-end version allowed users to create transactions that move or correct General Ledger Entries. While the GEC required that an origin code and reference document number be entered on the Accounting Line, this data was not validated. The lack of validation allowed entries to be moved or corrected more than once, or for an amount greater than the original amount. This could result in an audit finding.
Intra-Account Adjustment (IAA)
NOTE: The IAA will be deprecated July 2020 and will no longer be supported.
The Intra-Account Adjustment Document allowed users to add additional information to the base accounting line (Chart, Account, Object Code and Amount) of an entry. Users can add sub-accounts, sub-object codes, project codes and organization reference ID. Users could not change the base accounting line. Because users could not change the base accounting line the IAA document would only route to Fiscal Officers. While the IAA document prevented users from changing base accounting lines, the IAA document lacked some controls. Both the original entry and the IAA entry could be adjusted more than once and for more than the original amount. The IAA and original entries were not linked. Additionally, users could add Cost Share sub-accounts without additional approval. This could cause unapproved cost share transfers.
General Ledger Transfer (GLT)
The GLT addresses the potential risks inherent in the GEC and the IAA. The GLT requires that users select transactions from the General Ledger. The transactions that can be selected are limited by balance type, object type, document type, object level and object consolidation. Additionally, once an entry has been selected for transfer, it cannot be transferred again. The GLT incorporates capabilities of the IAA. If a user adds information to the base accounting line and does not add a cost share sub-account, the GLT will only route to the Fiscal Officer. If a cost share sub-account is added, the transfer will route appropriately.
The General Ledger Transfer uses the accounting period drop down functionality and permissions to post year end transactions.
The GLT addresses the lack of controls and validation inherent in the GEC and IAA documents while still maintaining the streamlined routing when the base accounting transaction is not changed.