Purchase Order Void (POV)

Overview

If a PO has been fully approved and transmitted to the vendor and no payments have been processed, the Purchase Order can be voided, which cancels and disencumbers the Purchase Order. 

To void a Purchase Order, use Document Search to find the most recent version. Open the PO and click the Void PO button.

When a PO is voided: 

• A Purchase Order Void (POV) document is created. 
• The reason entered when voiding the Purchase Order is added to the notes and attachments tab of all documents associated with this Purchase Order.
• General Ledger Pending Entries are created to disencumber the Purchase Order

Routing

• The document becomes FINAL when the POV document is submitted.
• The REQS initiator and the fiscal officer (s) receives an FYI.