Following are the delivered roles used across the system. Permissions and responsibilities can be moved from role to role and new roles can be created.
|Active Employee & Financial System User||A role that uses the Employee Status (A,L or P) along with the presence of the KFS-SYS User role to determine that a given Principal represents an employee with KFS access. These users are allowed to be fiscal Officers on Accounts.|
|Active Faculty or Staff||A role that uses the Affiliation Type and Employee Status on a Principal record to determine if a user is an active faculty or staff employee. These users can initiate some KFS-PURAP documents and inquire into certain KFS screens.|
|Active Professional Employee||A role that uses the Employee Status (A,L or P) and Employee Type (P) to determine that a given Principal represents a professional staff employee. These users are allowed to be Account Supervisors or Account Managers on Accounts.|
|Manager||This role represents a collection of all the KFS module manager roles and has permission to initiate simple maintenance documents and restricted documents such as the JV and LLJV. These users also have the ability to blanket approve most document types and assign roles and permissions for all KFS namespaces.|
This role represents a very select central processing function allowed to run KFS batch jobs, initiate GLCP and LLCP documents and upload Enterprise Feed and Procurement Card files.
Normally, the permissions in this role are moved to new roles to allow module owners to manager their modules and functions.
|System User||This role represents the KFS System User, that is the user ID the system uses when it takes programmed actions (such as auto-initiating or approving documents such as the PCDO and PO).|
|Technical Administrator||A technical administrator that is specific to the KFS system. This role has no inherent permissions or responsibilities.|
|User||The basic role that grants users access to KFS. It gives users the ability to initiate most documents and use inquiries and search screens. Users are qualified by namespace, chart and organization. If these fields are not defined the chart and organization are inherited from the Department ID on the users' Principal record.|
|Workflow Administrator||Users capable of taking superuser action on KFS documents and blanket approving some document types not available to the KFS-SYS Manager role.|