The Sub-Object document is used to define an optional part of the accounting string that allows you to create finer distinctions within a particular object code on an account. For example, your institution may have an object code for in-state travel but you would like to track travel expenses at a greater level of detail. You could create sub-object codes to reflect faculty in-state travel, staff in-state travel, student in-state travel, or any other designation required.
Sub-object codes are specific to an account and a fiscal year and take on most of the attributes of the object code to which they report, including object code type and sub-type.
- The object code associated with the sub-object code must be active.
- Expired accounts are allowed, however, if the account is expired, you will be asked ir you want to replace it with the continuation account.
- Sub-Object documents route to the Fiscal Officer or Primary Delegate associated with the account on the document.
Sub-Object Code Global
The Sub-Object Code Global document is used to create multiple sub-object codes on a single document.
- The global document cannot be used to edit existing values.
- The Global Sub-Object Code document is subject to the same business rules as the Sub-Object Code document. In addition, at least one account must be selected on the Accounts tab and one object code must be selected on the Object Code tab.
- Global Sub-Object Code documents route to the Chart Manager and University Chart Manager.
Global Sub Object Code
Use the Global Sub Object Code tab to specify the values of the new sub-object code.
Use the Object Codes tab to specify all the object codes that the sub-object code should be associated with.
Use the Accounts tab to specify all the accounts to which the sub object code is associated with.