Automatic Close Purchase Order Batch Job

Overview

The Automatic Close Purchase Order batch job (autoClosePurchaseOrdersJob) will create Purchase Order Close documents for any Purchase Order (PO) that meets the following criteria. This will change the status of the PO to Closed.

1. PO status must be Open.
2. PO total amount cannot be zero.
3. PO is the current version of the order (not retired).
4. Total outstanding encumbrance is zero.
5. Recurring payment type is not selected.
6. Vendor choice is not set to Subcontract.

Parameters

The following parameters are used by the autoClosePurchaseOrdersJob:

• DATE: When this parameter is set to mm/dd/yyyy, the autoCloseRecurringOrdersJob will not close any recurring purchase orders. When set to a specific date, the autoCloseRecurringOrdersJob will close recurring purchase orders created prior to this date.

• FROM_EMAIL: From email address used when sending notification that the autoCloseRecurringOrdersJob is complete.

• TO_EMAIL: Notification wil be sent to this email upon successful completion of the autoCloseRecurringOrdersJob. The email will include the number of POs closed.