Contract Manager Assignment and Contract Manager

Contract Manager Assignment (ACM)

The Contract Manager Assignment (ACM) document lists Purchase Orders that are at the Purchasing Processing route node that do not have a Contract Manager assigned.

Purchase Orders are created after a Requisition is fully approved and will stop at the Purchasing Processing route node if parameter APO_IND = Y and the Purchase Order does not pass the APO rules. For information about APOs, refer to Automatic Purchase Order Rules.

If the Purchase Order becomes an APO, contract manager 99 is assigned. 

You do not need to assign a contract manager to every Purchase Order. Any Purchase Orders that do not have a Contract Manager assigned will display the next time the Contract Manager Assignment document is created.

If no Purchase Orders are available to be assigned a contract manager, a message displays indicating that there aren't any Purchase Orders at the Purchasing Processing route node that need a contract manager assigned. 

Contract Manager

The Contract Manager document is used to establish the list of individuals at the institution who are responsible for managing contracts for specific vendors. When associating a contract with a vendor in the Vendor document, a Contract Manager must be selected.

NOTE: There are two roles that can process purchase orders - Purchasing Processors and Contract Managers. Purchasing processors normally work Purchase Orders on behalf of Contract Managers and can create Purchase Orders up to the Delegated Dollar Limit associated with the Contract Manager.

Most fields on this document are self explanatory, those requiring additional information are described below. 

• Contract Manager Name, Published Fax Number and Published Phone Number: The values that will print on Purchase Orders. 
• Contract Manager Delegation Dollar Limit: The upper dollar amount for which this contract manager is allowed to delegate approval authority to users in the Purchasing Processor role. Purchase orders above this limit will route to the Contract Manager for approval.