Purchasing / Accounts Payable Application Document Statuses

Requisition

Application Doc Status	Description
Awaiting Accounting Lines	This status is not used and will be removed in a future release.
Awaiting Base Org Review	Document is at the Accounting Organization Hierarchy route node waiting for Organization Review approval.
Awaiting Commodity Code	Document is at the Commodity route node waiting for Commodity Reviewer approval.
Awaiting Content Approval	Document is at the Organization route node has routed for content completion and approval.
Awaiting Contract Manager Assignment	This status is not used and will be removed in a future release.
Awaiting Account Approval	Document is at the Account route node waiting for fiscal officer or account supervisor or their delegates approval.
Awaiting Object Code Review	Document is at the Object Code route node waiting for Object Code Reviewer approval.
Awaiting Separation of Duties	Document is at the Separation Of Duties route node waiting for Work has routed to Separation of Duties because the amount of the requisition exceeds the amount in parameter
Awaiting Sub Account	Document is at the Sub Account Route node waiting for Sub Account Reviewer approval.
Cancelled	Document has been cancelled after it has been submitted. Workflow status is final.
Closed	The Requisition has become a Purchase Order. Workflow status is final.
Disapproved Accounting Lines	This status is not used and will be removed in a future release.
Disapproved Ad Hoc	Document was disapproved when ad hoc routed for approval.
Disapproved Base Org Review	Document was disapproved at the Accounting Organization Hierarchy route node.
Disapproved Commodity Code	Document was disapproved at the Commodity route node.
Disapproved Content	Document was disapproved at the Organization route node.
Disapproved Account	Document was disapproved at the Account route node.
Disapproved Object Code Review	Document was disapproved at the Object Code route node.
Disapproved Separation of Duties	Document was disapproved at the Separation Of Duties route node.
Disapproved Sub Account	Document was disapproved at the Subaccount route node.
In Process	Document has been started, but not submitted. Workflow status is saved.

Purchase Order

Application Doc Status	Description
Complete Statuses
Cancelled	Document has been cancelled or disapproved. Workflow status is canceled or disapproved.
Cancelled Change	A Purchase Order Amendment has been canceled. Workflow status is canceled.
Change in Process	A Purchase Order Amendment, Payment Remove Hold has been initiated. Workflow status will be saved or enroute.
Closed	The Purchase Order has been closed. Payment Requests cannot be processed against it and encumbrances have been cleared. Workflow status is final.
Disapproved Budget	Document was disapproved at the Budget route node.
Disapproved C and G	Document was disapproved at the Award route node.
Disapproved Change	Purchase Order Amendment was disapproved. Workflow status is disapproved.
Disapproved Commodity Code	Document was disapproved at the Commodity route node.
Disapproved Object Code	Document was disapproved at the Object Code route node.
Disapproved Organization Purchasing	Document was disapproved at the Organization Purchasing route node.
Disapproved Purchasing	Document was disapproved at the Contract Management route node.
Disapproved Purchasing Processing	Document was disapproved at the Purchasing Processing route node.
Disapproved Tax	Document was disapproved at the Tax route node.
Open	Purchase Order is Open and Payment Requests can be processed against it. Workflow status is Final.
Pending Amendment	An amendment has been started on the Purchase Order that is not yet complete.
Pending Close	This status is not used and will be removed in a future release.
Pending Payment Hold	This status is not used and will be removed in a future release.
Pending Remove Hold	This status is not used and will be removed in a future release.
Pending Reopen	This status is not used and will be removed in a future release.
Pending Retransmit	This status is not used and will be removed in a future release.
Pending Void	This status is not used and will be removed in a future release.
Retired Version	There is a more current version of the Purchase Order due to an amendment, retransmit, etc.
Void	An open purchase order has been voided by Purchasing.
Incomplete Statuses
Awaiting Budget Approval	Document is at the Budget route node waiting for Budget Reviewer approval.
Awaiting C and G Approval	Document is at the Award route node waiting for Contracts & Grants Processor approval.
Awaiting Commodity Code Approval	Document is at the Commodity route node waiting for Commodity Code Reviewer approval.
Awaiting Account Review	Document is at the Account route node waiting for fiscal officer or account supervisor or their delegates approval.
Awaiting New Unordered Item Review	Purchase Order Amendment created when an unordered item is added to the Line Item Receiving Document. The document is at the NewUnorderedItems route node waiting for Purchasing Processor approval.
Awaiting Object Code Approval	Document is at the Object Code route node waiting for Object Code Reviewer approval.
Awaiting Organization Purchasing	Document is at the Organization Purchasing route node waiting for Organization Purchasing Officer approval.
Awaiting Purchasing Approval	Document is at the Contract Management route node waiting for Contract Manager approval.
Awaiting Purchasing Processing	Document is at the Purchasing Processing route waiting for Purchasing to process the Purchase Order.
Awaiting Tax Approval	Document is at the Tax route node waiting for Tax Manager approval.
Disapproved New Unordered Item Review	Purchase Order Amendment created when an unordered item was added to the Line Item Receiving document has been disapproved.
Error occurred sending cxml	The Purchase Order failed to be sent electronically.
In Process	This status is not used and will be removed in a future release.
Out for Quote	A quote has been initiated on an In Process Purchase Order.
Payment Hold	Purchase Order has been placed on payment hold by Purchasing.
Pending Print	Method of PO Transmission = Print. The Purchase Order status will remain Pending Print until it is printed. Workflow status is final.
Pending cxml	This status is not used and will be removed in a future release.
Waiting for Department	Waiting for Additional Info = Department on In Process Purchase Orders. Workflow status is saved.
Waiting for Vendor	Waiting for Additional Info = Vendor on In Process Purchase Orders. Workflow status is saved.

Payment Request

Application Doc Status	Description
Auto-Approved	Document has been approved by the system. FYIs or Acknowledgements will be sent to the fiscal officer when documents are auto approved.
Awaiting AP Review	Document is at the ImageAttachment route node waiting for Accounts Payable to add an attachment and approve.
Awaiting Chart Approval	Document is at the Accounting Organization Hierarchy route node waiting for Organization Review approval.
Awaiting Account Approval	Document is at the Account route node waiting for fiscal officer or account supervisor or their delegates approval.
Awaiting Object Code Approval	Document is at the Object Code route node waiting for Object Code Reviewer approval.
Awaiting Receiving	Document is at the Receiving route node and is waiting for a Line Item Receiving document to be processed against the Purchase Order. Once receiving has occurred batch job receivingPaymentRequestStep will approve the Payment Request on behalf of the system user.
Awaiting Sub-Account Manager Approval	Document is at the SubAccount Route node waiting for SubAccount Reviewer approval.
Awaiting Tax Approval	Document is at the Tax route node waiting for Tax Manager approval.
Cancelled	Document has been cancelled after it has been submitted. Workflow status is final.
Cancelled In Process	Document has been cancelled prior to submission. Workflow status is cancelled.
Department-Approved	Document has been manually approved by all required approvers.
In Process	Document has been initiated from the Payment Request initiation screen and was successfully created. Workflow status is saved.
Initiated	Document has been initiated from the Payment Request initiation screen and a system issue prevented the Payment Request from being created.
Pending Route Electronic Invoice	This status is not used and will be removed in a future release.

Credit Memo

Application Doc Status	Description
Awaiting AP Review	Waiting for Accounts Payable approval
Cancelled	Document has been cancelled after it has been submitted. Workflow status is final.
Cancelled In Process	Document has been cancelled prior to submission. Workflow status is cancelled.
Complete	Document has been fully approved. Workflow status is final.
In Process	Document has been initiated from the Vendor Credit Memo initiation screen. Workflow status is saved.
Initiated	Document has been initiated from the Vendor Credit Memo initiation screen and a system issue prevented the credit memo document from being created.
Void	This status is not used and will be removed in a future release.