The print option allows the KFS-PURAP Purchasing Processor role to generate a PDF version of the document to print. There is no document type for the print functionality.
- The Print button appears on a PO when:
- the Method of PO Transmission is PRINT on the Additional Institutional Info tab of the PO and
- the application doc status of the PO is Pending Print.
- After printing the Purchase Order, the Print button is no longer displayed and the Retransmit button is now available. The PO status becomes Open and the workflow status is FINAL.
Retransmit
The Retransmit (PORT) document reprints a copy of the PO in PDF format. You might need to resend the POs to your vendors for a variety of reasons.
Unlike the Print action, retransmitting gives you an opportunity to specify the content to be printed before you create the PDF. After the PDF version of the PO is displayed, you may then print it or retransmit it to the vendor.
The Retransmit button appears when:
- the PO application document status is Open and
- the PO has already been printed or
- a transmission method other than Print was selected.
After you click the Retransmit button, the system displays the PO Retransmit screen and asks you to select the transmission method, PO header, and items to print. PO Header defaults to Purchase Order, the other available option is Retransmission of Purchase Order.
Click the Printing Retransmit button to generate a PDF document.
Routing
- The document becomes FINAL when the PORT document is submitted.
- The REQS initiator and the fiscal officer (s) receives an FYI.
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