System Options

System Options

The System Options document defines attributes for a fiscal year. This table is usually set up and then never changed except to indicate that the Beginning Balances have been loaded. A copy is made each fiscal year when the FiscalYearMakersJob runs. 

• Fiscal Year: System Options identifier. 
• Fiscal Year Name: The calendar years covered by the System Options. For example, if the Fiscal Year is 2022, the Fiscal Year Name is 2021-2022. 
• Fiscal Year Start Year: The earliest calendar year covered by this System Options. 
• Fiscal Year Start Month: The calendar month that denotes the starting month. Most university fiscal years start in July, so this value would be 07. This field does not drive any functionality and is for informational purposes only. 
• Beginning Balances Loaded Indicator: Check box once beginning balances for the fiscal year have been loaded. Until beginning balances have been loaded:
  • Cash level sufficient funds checking will check both the previous and current fiscal years. Refer to SF Checking - Financial Processing Documents for additional information. 
  • Accounts cannot be closed. Refer to Closing an Account for additional information. 
  • Contracts & Grants Letter of Credit and Cost Reimbursable Invoices will use the prior years beginning balance as the starting point for determining the amount to invoice in July. 
• Budget Checking Options Code: Use this field to turn on Sufficient Funds Checking. Refer to SF Checking - Financial Processing Documents for additional information. 
• Chart Code: The top level University chart. 

System Options Lookup and Details

When the Fiscal Year is clicked on the System Options Lookup

System Options details opens. In addition to the fields described above, Balance Types used by the system are listed.