The PDP module is impacted by batch jobs associated with the Financial Processing and Purchasing/Accounts Payable modules. In addition, this module has several batch jobs that are unique to it.
Several of these jobs generate .xml files containing information about payments processed via PDP. Kuali Financials does not include a check writer, so your institution needs to determine how best to utilize the .xml files provided by PDP to generate checks and/or ACH entries to be sent to your bank.
Job Name |
Description |
disbursementVoucherPredisbursementProcessorExtractJob Namespace: Financial Processing |
Extracts Disbursement Vouchers into Pre-Disbursement Processor:
|
purchasingPredisbursementExtractJob Namespace: Purchasing / Accounts Payable |
Extracts approved payment requests and credit memos with payment method Check/ACH into PDP when the pay date is today or earlier and bundled PREQs and Credit Memos are greater than zero. These will appear as Open payments in PDP. This job is also triggered automatically as part of the Payment File Batch Upload and Payment Spreadsheet Upload processes.
PREQs that are marked immediate or have payment methods other than Check/ACH, are extracted into PDP as soon as they are Final or Processed. |
pdpClearPendingTransactionsJob Namespace: Pre-Disbursement Processor |
Clears the temporary table in which GL entries are stored. It should be run after the PDP Extract GL Transactions Step Job. |
pdpDailyReportJob Namespace: Pre-Disbursement Processor |
Generates a report showing a summary of the number and dollar amounts (by customer) of the payments that should be picked up the next time a format process is run. The report returns information for payments with pay dates equal to or earlier than today. This report is available in the Reports/PDP directory (accessible via the Batch File lookup), and it can be run after payments are either uploaded via the upload page or extracted using the jobs noted above. |
pdpEmployeeACHAccountLoadJob |
Adds, updates and inactivates employee ACH accounts in the Payee ACH Account table based on data from an external source dropped into staging/pdp/employeeACHAccountLoad |
pdpExtractAchPaymentsJob Namespace: Pre-Disbursement Processor |
Creates an xml file containing information for payments that have been recently formatted and have a disbursement type of ACH. This job does not automatically run after the Format Checks/ACH process in PDP. This file is available in the directory Staging/PDP/Payment Extract (accessible via the Batch File lookup). |
pdpExtractCanceledChecksJob Namespace: Pre-Disbursement Processor |
Creates an xml file containing information about disbursements that have been canceled in PDP. This file is available in the directory Staging/PDP/Payment Extract (accessible via the Batch File lookup). |
pdpExtractChecksJob Namespace: Pre-Disbursement Processor |
Creates an .xml file containing information for payments that have been recently formatted and have a disbursement type of Check. By default this job runs immediately upon completion of a Format Checks/ACH process in PDP, so you should not need to run it manually. This file is available in the directory Staging/PDP/Payment Extract (accessible via the Batch File lookup). |
pdpExtractGlTransactionsStepJob Namespace: Pre-Disbursement Processor |
Creates a file with General Ledger entries for payments processed through PDP. This file is called gl_glentry_pdp and is sent to the GL Origin Entry directory to be processed by the GL Scrubber job. |
pdpFormatCheckACHByCustomerProfileJob Namespace: Pre-Disbursement Processor |
pdpFormatCheckACHByCustomerProfileJob auto formats all payments due to pay on the day of execution for the selected customer profile defined in the CUSTOMER_PROFILE_ID parameter, in a batch mode. The total number and amount of formatted checks and ACH are emailed to the recipients defined in the TO_EMAIL parameter. |
pdpFormatCheckACHJob Namespace: Pre-Disbursement Processor |
pdpFormatCheckAchJob auto formats all payments due to pay on the day of execution in a batch mode. It functions the same as selecting all customers and options from the Format Checks/ACH screen. The total number and amount of formatted checks and ACH are emailed to the recipients defined in the TO_EMAIL parameter. Payments that have the same vendor id/division number, address 1, country and 5 digit zip will be combined into a single payment. |
pdpInactivatePayeeACHAccountsJob Namespace: Pre-Disbursement Processor |
Inactivates Payee ACH Accounts associated with inactive vendors or employees. |
pdpLoadFederalReserveBankDataJob Namespace: Pre-Disbursement Processor |
Populates the ACH Bank table with values from a file defined in the ACH_BANK_INPUT_FILE and FEDERAL_ACH_BANK_FILE_URL parameters. Note that the system design assumes that your institution will either use this job to populate the ACH Bank table or update the table manually. Doing both—that is, using the job and updating the bank table manually—may result in data entered manually being overwritten. |
pdpLoadPaymentsJob Namespace: Pre-Disbursement Processor |
Loads non-DV or PURAP payments into PDP. If the Payment File Batch Upload is used to load payments, this process normally occurs automatically. The PDP Load Payments job is appropriate to run if your institution has established a central directory where PDP customers place files to be uploaded directly into PDP without using the File Batch Upload page. |
pdpNightlyLoadPaymentsJob Namespace: Pre-Disbursement Processor |
Identical to the PDP Load Payments job except that it has a soft dependency on both the Disbursement Voucher Pre-Disbursement Extract job and the Purchasing Pre-Disbursement Extract job. Consequently, as part of a nightly batch schedule, this job runs after these two extracts have completed. This job is run separately because your institution may want to arrange one nightly load using this job and set up several loads throughout the day using the PDP Load Payments job (which has no dependencies). |
pdpSendAchAdviceNotificationsJob Namespace: Pre-Disbursement Processor |
Generates emails to ACH payees based on the values defined as part of the PDP customer associated with the ACH payments. |
processPdpCancelsAndPaidsJob Namespace: Pre-Disbursement Processor |
Sends information back to the Purchasing/Accounts Payable module to update payment requests and credit memos with disbursement information and application statuses when a Disbursement Voucher, Payment Request or Credit Memo are canceled. Updates the Pre-Disbursement Processor Status tab on the Disbursement Voucher document and the General Ledger Pending Entry table when payments are canceled in PDP. • When a DV is fully approved, extracted and canceled on the same day, the DV Pending entries are deleted from the GL Pending Entry table. • When a payment is canceled after the DV has posted, reversing entries are posted to the GL Pending Entry table. The original transaction posting date is changed to the create date of the document; the reversing entries transaction date is the date they posted. This job has a retry process controlled by parameter FAILURE_RETRY_IND. When this parameter is set to Y, the job will try to run for up to 5 times until it succeeds or fails. An email will be sent for each retry. |
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