Suspended Contracts & Grants Invoices

Overview

Invoices will suspend for various reasons - listed below. When an invoice suspends it will route to the fund managers associated with the Award. The Fund Manager has the option to:

1. Fix the issue that is causing the suspension, such as extending the Award end date, which will clear the suspense category from the invoice and then approve it.
2. Approve and override the suspension category. The suspension category will remain on the invoice. 
3. Cancel manually created saved Contracts & Grants Invoices (CINV) or
4. Disapprove enroute CINVs created via batch.

Invoices can be manually recreated using the Contracts & Grants Invoice Lookup or the invoice will be recreated during the nightly batch. 

Two reports are available to manage suspended invoices: 

• Suspended Invoice Detail Report
• Suspended Invoice Summary Report

Suspended Invoice Detail Report

Use the Suspended Invoice Detail Report to view suspended invoice documents. 

Enter the appropriate filters.

• Click Search to view the matching results, export to spreadsheet if desired. 
• Click Print to create a pdf report of the matching results.

Suspended Invoice Summary Report

Use the Suspended Invoice Summary Report to monitor invoices suspended by suspension category. 

Enter the appropriate filters. 

• Click Search to view the matching results, export to spreadsheet if desired. 
• Click Print to create a pdf report of the matching results.

Suspension Category Codes

Suspension Category Codes can be inactivated using the Suspension Category Lookup and Maintenance document. New values require code. 

Code	Description
1	Total Amount Billed to Date exceeds award budget.  Invoices suspend with this code when the Total Amount Billed to Date on the Invoice exceeds the Total Budget on the invoice.
2	Invoice amount is less than invoice minimum requirement
3	Reports are required to be attached. NOTE: The Additional Forms Description from the Award will display in the Invoice Suspension Categories tab.
4 and 5	Have been removed.
6	Today's date exceeds the Award Stop Date
7	CGB Cost Category codes are setup incorrectly. An object code might not be assigned or could be assigned to more than one Cost Category.  Refer to the Cost Category article for details.
8	LOC remaining amount is not sufficient.  Invoices suspend with this code when the Total Amount Billed to Date exceeds the amount on the Letter of Credit Fund associated with this Award. Refer to Letter of Credit Fund article for details.
9	Award has active but expired account(s)
10	Has been removed.
11	Award has closed account with current expenditures
12	Award has Stop Work set to Yes NOTE: The Stop Work Reason from the Award will display in the Invoice Suspension Categories tab.
13	Today's date precedes the Award Start Date
14	The invoice cannot be auto approved because the Auto Approve flag is set to No on the Award OR the CINV was created manually using Contracts & Grants Invoice lookup.
15	Invoice amounts include expenses beyond the billing period end date
16	Award has Suspend Invoice set to Yes. NOTE: The Suspend Invoice Description from the Award will display in the Invoice Suspension Categories tab.