The following tables are available when Contracts & Grants Billing is turned on and the Financials Contracts & Grants module is being used to provide award and agency data. Most tables are self explanatory and do not require a separate article. Those that need additional explanation are linked to specific articles.
Table |
Description |
Used by... |
Maintains the billing frequencies that can be assigned to an award to indicate when an award should be invoiced. |
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Collection Activity Type |
Defines various steps taken to collect on outstanding invoice balances from customers, used on the Contracts & Grants Collection Activity document. |
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Collection Event |
Facilitates editing of existing collection events to correct errors or add information. |
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Contracts & Grants Invoice Object Code |
Defines the Income and Receivable Object Codes to use when generating the General Ledger Pending Entries on the Contracts & Grants Invoice. Object Codes can be defined by Fund Group, Sub-Fund Group and Sub-Fund Group Type. |
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Cost Category |
Defines the categories used to group expenditures on invoices generated for cost reimbursable Awards, and assigns object codes to the categories. |
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Dunning Campaign |
Defines a series of progressively stronger letters sent to customers asking for payment of past due invoices. |
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Dunning Letter Template |
Defines the letters used in each dunning campaign, and provides a means for uploading the templates used to generate the dunning letter pdf files. |
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Defines the invoice formats and, if restricted, the orgs that can use them. Also provides a means for uploading the templates used to create the invoice pdf files. |
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Defines the ways an invoice can be sent to a customer (by email, through the mail). |
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Defines the schedule of events that are billable for Awards that are set up with the invoicing option of milestone, along with the associated amounts and estimated completion date for each event. |
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Defines the schedule of dates and associated amounts that are billable for Awards that are set up with the invoicing option of predetermined billing schedule. |
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Defines the reasons why a Contracts & Grants Invoice might suspend. Existing values can be inactivated, new categories require code. |
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