CGB - Overview

Following is a brief description of the CGB Process. 

There are four types of contract and Grant billing invoices: 

• Cost reimbursable
• Letter of credit
• Milestone and 
• Pre determined billing

Invoices are created from what data? 

• Cost Reimbursable and Letter of Credit use the actual expenses that posted to the account. They pull the account balances as of the end of the prior period. Subtract what has previously been billed and create an invoice for the remaining amount. 
  • Cost Reimbursables will create a pdf Invoice that can be emailed or mailed to the sponsor. 
  • Letter of Credit invoices are not transmitted and are used primarily to record the receivable. The letterOrCreditBatchJob will create Pay Apps and Cash Controls to clear the receivable. The Pay Apps go to final, the Cash Control routes for approval. The approver will confirm the amount on the cash control is what was received from the draw down process. 
• Milestone and Pre Determined Billing invoices are created when a milestone is complete or when the billing date is today or earlier. Milestone and Pre-Determined Billing have an upload process to load the schedules. They too will create pdf Invoices that can be mailed or emailed. 

Resources

The following links can be helpful when working on CGB

• CGB - Set Up Check List
• Suspended Contracts & Grants Invoices
• Contracts & Grants Invoice
• Letter of Credit (LOC)
• Contracts & Grants Invoice Errors (reasons an invoice is not created)
• Manually Creating Contracts & Grants Invoices
• Milestone and Predetermined Billing Schedule Upload
• Error Correcting a Contracts & Grants Invoice