Document Overview

This tab is on every document and describes the transaction or the reason the document is being created. 

• Description: A short description of the purpose of the document.
  • The description appears in the action list and document search.
  • If the document creates transactions, this description will appear in the General Ledger Entry, unless the Accounting Line description is used.
  • In order to save a document the Description is required. There are some exceptions where additional fields must be completed in order for a document to be saved, but for the most part, entering a description will allow the document to be saved.
• Explanation: A detailed explanation of the purpose of the document. 
• Org Doc Number: Used for reporting, an optional second reference number that may be used to support departmental or organizational reference information. 
• Total Amount: Displays the amount of the document and updates on submit. 
  • If there are FROM/TO lines or DECREASE/INCREASE lines the Total Amount will equal the FROM or DECREASE section. 
  • All other documents will equal the total of the accounting lines on the document. 
• Accounting Period: Identifies the accounting period to which the transaction should post. This field will display on documents listed in parameter FISCAL_PERIOD_DOCUMENT_TYPES. If the user has the Edit Accounting Period permission, the drop down will be editable.  and the user has the appropriate access.