Billing frequencies are set on the Award Invoicing tab to indicate when an award should be invoiced. New values cannot be created without technical assistance. Following are the delivered values. The description and grace period can be edited.
The Grace Period determines the number of days after an invoice is eligible to be created that the invoice will be created.
Predetermined Billing Schedule and Milestone invoices do not refer to the Billing Frequency table to determine when invoices should be created. Invoices will be created when the completion dates or bill dates are today or earlier.
Letter of Credit (LOC) Invoices are created on demand and do not need to have a grace period set.
The other Billing Frequencies: Annually, Monthly, Quarterly, Semi Annually and Manual Cost Reimbursable are used by Cost Reimbursable invoices.
- Annually, Monthly, Quarterly and Semi Annually - set the grace period to the number of days needed after the end of the billing period to make any adjustments prior to invoice generation. The contractsGrantsInvoiceDocumentJob will create invoices automatically after the grace period has been exceeded.
- Manual Cost Reimbursable - Use this billing frequency when you don't want the invoice to be created by the contractsGrantsInvoiceDocumentJob.