Create a Requisition that will become an Automatic Purchase Order
Log in as khuntley
Jump to Requisition
Overview tab
- Description: Enter something
Delivery tab
- If not completed, complete.
- Building Code: BL001
- Room: 123
Vendor tab
- Click the magnifying glass next to Suggested Vendor. Look up and return a Vendor, Bob the Builder or ABC Cleaning Services. You have to do a lookup and return a vendor from the database vs entering a vendor free form in order for the system to know that a valid vendor has been selected.
Item tab
- Quantity: 1
- UOM: EA
- Description: Stuff
- Unit Cost: 500
- Click the add button
- Open the accounting line - click the $ icon
- Chart: BL
- Account: 1031400
- Object: 5000
- Click the add button
Additional Institutional Info tab
- Method of PO Transmission: NO PRINT
Click Calculate
Click Blanket Approve
Create a Payment Request
Log in as abeal
Jump to Doc Search to get the Purchase Order Number
- Document Type: PO
- Search - POs created today will dispay
- Note the PO number (not the Document Number)
Jump to Payment Request
- Enter the PO number
- Invoice number (I usually use the PO number again)
- Invoice Date: Today's date
- Amount: 500
- Click Continue - the Payment Request opens
On the Payment Request
Invoice Info tab
- Set the Payment Date = today
Process Items tab
- Click Load Qty Invoiced
Click Calculate
Click Submit
Run Batches
Log in as khuntley
Jump to Batch Schedule - run the following jobs:
- autoApprovePaymentRequestsJob
- purchasingPreDisbursementExtractJob
Search for Payment
- Jump to Search for Payment
- Payment Status Code: OPEN
- Search
If desired. Run Format Checks/ACH
The Payment Status Code will change to EXTR.
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