Advance Deposit

Overview 

The Advance Deposit (AD) document is used to record deposits that go directly to the bank without going through a central office, such as, the Bursars office for deposit. 

• Advance Deposits are one sided documents. The offset will be created to cash, and if bank offsets are activated, the corresponding bank entries will be made. 

• Advance Deposit optionally route to:
  • Fiscal Officer either by:
    • assigning Responsibility Review AD Account to role 41 or
    • inactivating it so that the AD inherits the Account route node. 
  • Sub Fund Review - adding assignees to role 48 

NOTE:  Even if your institution is not planning to use the Bank Offset feature, the DEFAULT_BANK_BY_DOCUMENT_TYPE parameter must be completed in order to use the Advance Deposit document. Bank offsets will not be created if the Bank Offset feature has not been configured.

Advance Deposit

Advance Deposit has the following unique tab. Refer to the Document Fundamentals section for information on the other tabs on this document. 

• Bank Code: Will default based on parameter DEFAULT_BANK_BY_DOCUMENT_TYPE. This field is editable by authorized users. 
• Date: Date the deposit was made at the bank. 
• Reference Number: Additional identifying number. Used for reporting only. 
• Description: Additional description if desired. Used for reporting only. 
• Amt: Amount of the deposit. If the deposit will be posted to an expense or asset object code (basic accounting category = debit), enter a corresponding negative amount in the Accounting Lines tab.