Advance Deposit

Overview 

The Advance Deposit (AD) document is used to record deposits that go directly to the bank without going through a central office, such as, the Bursars office for deposit. 

• Advance Deposits are one sided documents. The offset will be created to cash, and if bank offsets are activated, the corresponding bank entries will be made. 

• Advance Deposits do not route. 

NOTE:  Even if your institution is not planning to use the Bank Offset feature in Kuali Financials, the DEFAULT_BANK_BY_DOCUMENT_TYPE parameter must be completed in order to use the Advance Deposit document. Bank offsets will not be created if the Bank Offset feature has not been configured.

Advance Deposit

• Bank Code: Will default based on parameter DEFAULT_BANK_BY_DOCUMENT_TYPE. This field is editable by authorized users. 
• Date: Date the deposit was made at the bank. 
• Reference Number: Additional identifying number. Used for reporting only. 
• Description: Additional description if desired. Used for reporting only. 
• Amt: Amount of the deposit. If the deposit will be posted to an expense or asset object code (basic accounting category = debit), enter a corresponding negative amount in the Accounting Lines tab.