Manually Creating Contracts & Grants Invoices

Contracts and Grants invoices can be created via a batch job that runs nightly, or manually via the Contracts & Grants Invoice Lookup. 

When Contracts & Grants Invoices are created manually: 

• Invoices will be created with zero dollars, however, the invoice can't be submitted with a zero or negative balance. 
• The Billing Frequency Grace Period is ignored. 

Steps to manually create a CG Invoice (CINV)

• Log in as a Fund Manager. Refer to CGB-Awards, Accounts, Customers and Fund Managers for example Fund Managers.
• Enter the Proposal Number and/or click Search. If a blank search is performed, all Awards associated with the logged in Fund Manager will display.
• Select the desired Awards.
• Click Return Selected. 

• Selected Awards are listed. Click Create to manually create the invoices. 

• Informational messages are returned. Either the invoices have been created or there is a something that has prevented the invoice from not being created.
  • If invoices are created, they will be dropped into the Fund Manager Action List or can be found via Doc Search. 
  • If invoices were not created, refer to the Contracts & Grants Invoice Error Log for details.