Overview
This unscheduled yearend batch job:
- closes and carries forward pre-encumbrances and internal and external encumbrances
- carries forward pre-encumbrances for Contracts and Grants accounts
The job examines General Ledger encumbrance entries for the fiscal year being closed. Entries are summarized by chart code, account number, sub-account number, object code, sub-object code, and balance type.
Closing Encumbrances
- Internal encumbrance, external encumbrance and pre-encumbrance balance types are eligible for close.
- Internal encumbrances for labor distributions balance type/origin code (as defined in the parameter FORWARD_ENCUMBRANCE_BALANCE_TYPE_AND_ORIGIN_CODE) combinations are ineligible.
- Pre-encumbrances related to CG balance type/fund group combinations are eligible to be carried forward into the new fiscal year.
- Encumbrances that do not have a zero balance are eligible.
- The object code must be valid.
- If entries qualify for closing encumbrances, the encumbrance beginning balance entry and its corresponding offset are created as GL pending entries.
Cost Share Carry Forward Encumbrances
- Cost Share Encumbrances are recreated as part of the Encumbrance Carry Forward process. For information on encumbrances that will generate cost share encumbrances, refer to Cost Share Encumbrances.
- If entries qualify for cost share carry forward of encumbrances, the cost share encumbrance beginning balance entry and its corresponding offset are created as GL pending entries.
Parameters
The following parameters are used by the encumbranceForwardJob.
- OFFSET_DESCRIPTION: Transaction description used on the offset entries created by the encumbranceForwardJob on internal, external and pre-encumbrance encumbrances.
- ORIGINATION_CODES_EXCLUDED: Identifies encumbrances by balance type and origin entry that should not be rolled forward. For example, labor encumbrances, which are typically created from the payroll system each year.
-
BALANCE_TYPES_EXCLUDED: Identifies the encumbrance balance types that should not roll forward to the next year. Typically Cost Share Encumbrance (CE) because cost share encumbrances are recreated each year.
- COST_SHARE_OFFSET_DESCRIPTION: Transaction description used on the offset entries created by the encumbranceForwardJob on cost share encumbrances.
-
OFFSET_OBJECT_CODE_FOR_EXTERNAL_ENCUMBRANCE: Defines the fund balance object code to use for external encumbrance (EX) offsets.
-
OFFSET_OBJECT_CODE_FOR_INTERNAL_ENCUMBRANCE: Defines the fund balance object code to use for internal encumbrance (IE) offsets.
-
OFFSET_OBJECT_CODE_FOR_PRE_ENCUMBRANCE: Defines the fund balance object code to use for pre-encumbrances (PE) offsets.
Reports and Files
encumbranceForwardJob Reports and Files
Directory |
Name |
Description |
staging/gl/originEntry |
gl_encumbrance_forward.data |
|
reports/gl |
year_end_encumbrance_closing_ date/time.txt |
Summarizes the entries created by the encumbranceForwardJob. |
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