encumbranceForwardJob

Overview

This unscheduled yearend batch job:

• closes and carries forward pre-encumbrances and internal and external encumbrances
• carries forward pre-encumbrances for Contracts and Grants accounts

The job examines General Ledger encumbrance entries for the fiscal year being closed. Entries are summarized by chart code, account number, sub-account number, object code, sub-object code, and balance type. 

Closing Encumbrances

• Internal encumbrance, external encumbrance and pre-encumbrance with a non-zero balance are eligible to roll forward.
• Balance Types and Origin Code combinations defined in parameter ORGINATION_CODES_EXCLUDED will not roll forward. Typically these will be payroll encumbrances that are usually re-established each year. 
• Pre-encumbrances related to CG balance type/fund group combinations will roll forward, all other Pre-encumbrances will not. 
• Encumbrances that do not have a zero balance are eligible.

Cost Share Carry Forward Encumbrances

• Cost Share Encumbrances are recreated as part of the Encumbrance Carry Forward process. For information on encumbrances that will generate cost share encumbrances, refer to Cost Share Encumbrances.

Parameters

The following parameters are used by the encumbranceForwardJob. 

• OFFSET_DESCRIPTION: Transaction description used on the offset entries created by the encumbranceForwardJob on internal, external and pre-encumbrance encumbrances.
• ORIGINATION_CODES_EXCLUDED: Identifies encumbrances by balance type and origin entry that should not be rolled forward. For example, labor encumbrances, which are typically created from the payroll system each year. 

• BALANCE_TYPES: Identifies the encumbrance balance types that should not roll forward to the next year. Typically Cost Share Encumbrance (CE) because cost share encumbrances are recreated each year. 

• COST_SHARE_OFFSET_DESCRIPTION: Transaction description used on the offset entries created by the encumbranceForwardJob on cost share encumbrances.

• OFFSET_OBJECT_CODE_FOR_EXTERNAL_ENCUMBRANCE: Defines the fund balance object code to use for external encumbrance (EX) offsets.

• OFFSET_OBJECT_CODE_FOR_INTERNAL_ENCUMBRANCE: Defines the fund balance object code to use for internal encumbrance (IE) offsets.

• OFFSET_OBJECT_CODE_FOR_PRE_ENCUMBRANCE: Defines the fund balance object code to use for pre-encumbrances (PE) offsets.

Reports and Files

encumbranceForwardJob Reports and Files

Directory	Name	Description
staging/gl/originEntry	gl_encumbrance_forward.data	Year-end entries to bring forward outstanding encumbrances to the new fiscal year. This file needs to be loaded via the General Ledger Correction Process in order to post.
reports/gl	year_end_encumbrance_closing_ date/time.txt	Summarizes the entries created by the encumbranceForwardJob.