Available Balances

Overview

The Available Balances Lookup displays total budget, actuals and encumbrance balances for an account by object code. If the Account is a Project To Date Account the amounts are inception to date. 

• Fiscal Year, Chart Code and Account Number are required fields when using the Available Balances Lookup. 
• You can further refine your results by using Sub-Account Number, Object Code and Sub-Object Code. 
• The following options control the display in the Search Results: 
  • Consolidation Option: 
    • Consolidation: Aggregates sub-accounts into the total amount displayed. 
    • Detail: Displays balances by sub-account. 
    • Exclude Sub-Accounts: Balances display without sub-accounts or sub-object codes. 
  • Include Pending Ledger Entry: 
    • No: Displays balances as of the last time the batch ran. 
    • Approved: Includes fully approved transactions in the balances. 
    • All: Includes fully approved, enroute and saved transactions.
      • Note:  Choosing to include all pending ledger entries in a balance inquiry can generate misleading results because saved documents may contain incomplete or unbalanced accounting entries. Choosing to view all pending ledger entries should be done with the understanding that unapproved entries may change drastically prior to actually posting or they may not post at all.

Drill Down

From the Available Balances you can drill into: 

• General Ledger Balance
• GL Entry Lookup
• Financials documents or Labor Ledger Entries
  • Document numbers with Origin Code 01 can be drilled into, unless the document type is included in parameter DOCUMENT_TYPES_EXCLUDED (component: Entry).
  • Labor Ledger Entries can be drilled into when the Origin Codes associated with labor  transactions are included in parameter LABOR_ORIGINATION_CODES.