General Ledger Pending Entry

Overview

The General Ledger Pending Entry Lookup displays pending transactions. Pending transactions include saved, enroute and approved documents that have not been processed via the GL batch jobs. 

Lookup

You must enter either the fiscal year, chart, account number and fiscal period or the document number. NOTE: Wildcards can be used in the fiscal period in order to return all pending entries for an account. 

The following option controls the display in the Search Results: 

• Pending Entry Approved Indicator: 
  
  • Approved: Includes fully approved transactions. 
  • All: Includes fully approved, enroute and saved transactions. 

Search Results

Most fields on the search results are self explanatory, those needing additional explanation are described below. The following fields can also be filtered on in the Lookup. 

• Balance Type Code: Defines the type of transaction, Actual (AC), Budget (BB, CB, MB) or Encumbrance (IE, EX, PE)
• Object Type Code: Defines the category of the transaction: Income (IN, IS, IC), Expense (EX, ES, EE), Assets (AS), Liabilities (LI) and Fund Balance (FB)
• Origin Code: Defines where the transaction came from: 01 indicates that it was created in Financials. Payroll, Student and Internal Billing Units can have different origin codes to identify where the transaction originated from.
• Document Number: Tranaction identifier. 
  • If the Origin Code is 01 and the Document Type is not included in parameter DOCUMENT_TYPES_EXCLUDED (component: Entry), you can drill into the document that created the transaction. 
  • If a labor entry origin code is included in LABOR_ORIGINATION_CODES, you can drill into the detailed labor entries that make up the summarized entry in the General ledger. 
• Transaction Entry Ledger Description: For transactions created in Financials, this field will be the description entered on the accounting line, or if one doesn't exist, it will be the description entered in the document header. 
• Reference fields: Are populated when the transaction was created in relation to another document. These will normally be Purchasing documents, POs when a PREQ is created, PREQs or DV when a payment from PDP posts.