Capital Asset Management Parameters

Functionality	Parameter Name	Purpose	Sample Values	Allow or Deny
All	FISCAL_YEAR_END	The month and day marking the last date of the fiscal year (0630 means June 30th).	0630	A
Asset	CAPITAL_ASSET_STATUS_CODES	Asset status codes that identify capital assets.	A;C;R;S;U	A
Asset	PRIOR_YEAR_RESTRICTED_FIELDS	Fields which are editable by KFS-SYS Asset Manger and KFS-CAM Manager when the asset is tagged in a prior fiscal year.	capitalAssetTypeCode; capitalAssetDescription; campusTagNumber	A
Asset	FEDERAL_CONTRIBUTION_SUB_TYPES	Object sub types that update the Assets Federal Contribution field.	BF;CF;CO	A
Asset	FEDERAL_OWNED_SUB_TYPES	Object sub type codes that identify federally  owned assets. General Ledger Pending Entries are not created when federally owned assets are transferred or retired.	CO;UO	A
Asset	INVALID_ASSET_TRANSITIONS	Invalid inventory status code transitions.	R=A,C,D,E,N; U=A,C,D,E,N	D
Asset	MOVABLE_SUB_TYPES	Object sub-type codes used to identify movable equipment.	CM;CF;C1;C2;UC	A
Asset	NONMOVABLE_SUB_TYPES	Object sub-type codes used to identify non-movable equipment	AM;BD;BF;BI;CP	A
Asset	PAYMENT_SUB_TYPES	Object sub types that trigger a warning when the object sub types on payments added to an asset do not match.	BD,BF;CM,CF,CO	A
Asset	RETIRED_ASSET_STATUS_CODES	Asset status codes that identify retired assets.	O;R;E	A
Asset	VALID_ASSET_TRANSITIONS	Set of valid asset status code transitions.	A=C,S;C=A,S; S=A,C;	A
Asset Global	ASSET_PROCESSING_ACQUISITION_TYPE	The Asset Acquisition Type code used when the Asset Global (Add) document is created from Asset Processing General Ledger or Asset Processing Accounts Payable and Pre-Asset Tagging information doesn’t exist for the Purchase Order.	N
Asset Global	CAPITAL_OBJECT_ACQUISITION_CODES	Asset acquisition type codes not specified in the NEW_ACQUISITION_CODE parameter. Determines the availability of the following fields on the Asset Global (Add) document: Document Number,  Document Type Code and Posted Date.	F;G;S;T	D
Asset Global	CAPITAL_OBJECT_SUB_TYPES	List of capital object sub type codes that can be used to create assets	CM;CF;CO;C1;C2	A
Asset Global	CAPITALIZATION_LIMIT_AMOUNT	Capitalization limit amount for a university	5000	A
Asset Global	INVALID_ASSET_STATUSES	Asset status and asset acquisition type combinations not allowed on the Asset Global (Add). Format: Asset Status1=Acquisition Type1, Acquisition Type2; Asset Status2=Acquisition Type3.		D
Asset Global	INVALID_SUB_TYPES	Asset acquisition type and object sub type code combinations not allowed on the Asset Global (Add).	A=CM,CF,CO	D
Asset Global	NON_PURCHASED_ACQUISITION_TYPES	Capital asset acquisition type codes representing non-expenditure additions (not purchased). Selecting these acquisition type codes will not display following fields on the Asset Global (Add) document: Document Number, Document Type Code and Posted Date. General Ledger Entries are created for these acquisition types.	G;F;T;S	A
Asset Global	VALID_ASSET_STATUSES	Asset status and asset acquisition type combinations allowed on the Asset Global (Add). Format: Asset Status1=Acquisition Type1, Acquisition Type2; Asset Status2=Acquisition Type3.	F=A,C,S; G=A,C,S;	A
Asset Global	VALID_SUB_TYPES	Asset acquisition type and object sub type code combinations allowed on the Asset Global (Add).	F=CM,CF,CO; G=CM,CF,CO	A
Asset Manual Payment	ACCOUNTING_LINE_IMPORT	URL for the accounting line import help on the Asset Manual Payment.
Asset Retirement Global	DEPRECIATION_DESCRIPTION	The description used on the accumulated depreciation reversal general ledger entry when retiring an asset.	Asset retirement depreciation reversal	A
Asset Retirement Global	CAPITALIZATION_DESCRIPTION	The description used on the capitalization reversal general ledger entry when retiring an asset.	Asset retirement cost reversal entry	A
Asset Retirement Global	GAIN_LOSS_OBJECT_CODE	Object code used on the gain / loss general ledger entries when retiring an asset.	4998	A
Asset Retirement Global	OFFSET_DESCRIPTION	The description of the ledger entry eliminating fund balance of an asset being retired.	Asset retirement fund balance adjustment	A
Asset Retirement Global	RAZE_RETIREMENT_REASON	Identifies the Raze Retirement Reason that is used in conjunction with permission Raze. NOTE: The Asset Retirement Reason specified in this parameter must have its Retirement Reason Restriction Indicator set to No in order to bypass permission Use Restricted Retirement Reason.	R	A
Asset Retirement Global	RESTRICTED_RETIREMENT_REASONS	Retirement reasons restricted from use by non-authorized users.	M;S
Asset Transfer	NON_CAPITAL_SUB_TYPES	Non-capital assets with object sub types in this parameter and asset statuses in parameter ASSET_STATUSES_EXCLUDED can be transferred by the KFS-CAM Processor role.		A
Barcode Inventory	IGNORES_LOCKS_IND	Indicates whether or not the barcode inventory upload process will allow an asset locked by other documents to have its asset record updated.	N	A
Barcode Inventory	MAX_NUMBER_OF_RECORDS_PER _DOCUMENT	Maximum number of barcode inventory error records added to a document. If the limit is exceeded, then the upload program will create separate documents.	300	A
Capitalization	BALANCE_TYPES	Balance types allowed for transactions processed in Capital Asset Builder	AC	A
Capitalization	CHARTS	Chart codes excluded from Capital Asset Builder.	HO	D
Capitalization	DOCUMENT_TYPES	Document types excluded from Capital Asset Builder.	ACLO;TF;YETF;AA	D
Capitalization	FISCAL_PERIODS	Fiscal periods excluded from Capital Asset Builder.	CB;BB	D
Capitalization	LAST_EXTRACT_TIME	Last time Capital Asset Builder ran. The time stamp is updated every time batch runs successfully.	06/26/2019 10:15:25	A
Capitalization	OBJECT_SUB_TYPES	Object Sub-Type codes  processed by Capital Asset Builder.	AM;BY;BR;BX	A
Capitalization	SUB_FUND_GROUPS	Sub fund group codes excluded from Capital Asset Builder.	EXTAGY	D
Depreciation	BLANK_OUT_EMAIL	Email address that will receive notification when the blank out period run date is not set or not in blank out period range.		A
Depreciation	BLANK_OUT_PERIOD_BEGIN	The depreciation blank out period begin month and day (in format MM/DD) when the job should not run automatically.	06/01	A
Depreciation	BLANK_OUT_PERIOD_END	The depreciation blank out period end month and day (in format MM/DD) when the job should not run automatically.	07/31	A
Depreciation	BLANK_OUT_PERIOD_RUN_DATE	The run date (in format mm/dd/yyyy) to run the asset depreciation batch job during the blank out period.		A
Depreciation	CAMPUS_PLANT_FUND_SUB_TYPES	Object sub types that will use the Campus Plant Fund Account when creating depreciation general ledger entries. The Campus Plant Fund Account is assigned to the Organization associated with the asset's payment accounts. Campus Plant Fund Account is normally used with non-movable assets.	BD;BF;BI;BR	A
Depreciation	DEPRECIATION_DATE	Date depreciation job will use in order to determine for which fiscal year and  month depreciation will be calculated. When blank depreciation will be calculated as of the current fiscal period end date. Date should be in the format yyyy-mm-dd.		A
Depreciation	ORGANIZATION_PLANT_FUND_SUB_TYPES	Object sub types that will use the Organization Plant Fund Account when creating depreciation general ledger entries. The Organization Plant Fund Account is assigned to the Organization associated with the asset's payment accounts. Organization Plant Fund Account is normally used with movable assets.	C1;C2;CF;CM	A
Depreciation	DEPRECIATION_PERIOD	The number of months between runs of depreciation. 1=monthly, 3=quarterly, and 12=annually	1	A
Depreciation	FEDERAL_OWNED_SUB_TYPES	Federally owned object sub type codes that are excluded from depreciation.	CO;CP;UO;AM	A
Depreciation	ASSET_STATUSES_EXCLUDED	Asset status codes excluded from depreciation.	N;O	A
Fabrication	MANUFACTURER	Default manufacturer name to be used when initiating an Asset Fabrication document.	UNIVERSITY CONSTRUCTED	A
Fabrication	ASSET_TYPE	Default asset type value to be used when initiating an Asset Fabrication document.	400000	A
Fabrication	ACQUISITION_TYPE	Default asset acquisition type value to be used when initiating an Asset Fabrication document.	C	A
Financial Processing Documents	FINANCIAL_PROCESSING _CAPITAL_OBJECT_SUB_TYPES	Object Sub-Types that require Capital Asset information to be entered on Financial Processing documents when a capital asset object code is used.	AM;CM;CF;CO;CP;UC	A
Module Lockout	MODULE_LOCKED_IND	When set to Y the Captial Asset module is unavailable. The modulesUnlockJob and modulesLockJob batch jobs can be used to lock and unlock all the modules at one time.	N	A
Pre-Asset Tagging	LAST_EXTRACT_DATE	Last date on which the preAssetTaggingExtractJob ran successfully.	07/01/2019	A
Pre-Asset Tagging	SUB_TYPES	Object Sub-Type codes eligible for extraction in the Pre Asset Tagging Extract Batch.	CM;CF;CO	A
Pre-Asset Tagging	PRE_TAG_ACQUISITION_TYPE	When Pre-Asset Tagging information exists for a Purchase Order, the Asset Acquisition Type code identified in this parameter will be used on the Asset Global (Add) document generated by Asset Processing Accounts Payable.	P	A
Purchase Order	CHARTS_REQUIRING _ASSET_NUMBER_ON _PURCHASE_ORDER	Requires the capital asset asset number for the given Chart(s) when capital asset data is allowed on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _ASSET_TRANSACTION _TYPE_ON_PURCHASE _ORDER	Requires the capital asset transaction type for the given Chart(s) when capital asset data is allowed on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _ASSET_TYPE_ON _PURCHASE_ORDER	Requires the capital asset asset type for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _COMMENTS_ON _PURCHASE_ORDER	Requires the capital asset comments for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _DESCRIPTION_ON _PURCHASE_ORDER	Requires the capital asset description for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _LOCATIONS_ADDRESS _ON_PURCHASE_ORDER	Requires the capital asset location address for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _LOCATIONS _QUANTITY_ON _PURCHASE_ORDER	Requires the capital asset quantity per location for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _MANUFACTURER_ON _PURCHASE_ORDER	Requires the capital asset manufacturer for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _MODEL_ON _PURCHASE_ORDER	Requires the capital asset model for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _NOT_CURRENT _FISCAL_YEAR_ON _PURCHASE_ORDER	Requires the capital asset not current fiscal year for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Purchase Order	CHARTS_REQUIRING _NUMBER_OF_ASSETS _ON_PURCHASE_ORDER	Requires the capital asset number of assets for the given Chart(s) when a capital asset object code is used on the Purchase Order.	IN;BA	A
Requisition	CHARTS_REQUIRING _ASSET_NUMBER_ON _REQUISITION	Requires the capital asset asset number for the given Chart(s) when capital asset data is allowed on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _ASSET_TYPE_ON _REQUISITION	Requires the capital asset asset type for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _COMMENTS_ON _REQUISITION	Requires the capital asset comments for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _DESCRIPTION _ON_REQUISITION	Requires the capital asset description for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _ASSET_TRANSACTION _TYPE_ON _REQUISITION	Requires the capital asset transaction type for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA
Requisition	CHARTS_REQUIRING _LOCATIONS_ADDRESS _ON_REQUISITION	Requires the capital asset location address for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA
Requisition	CHARTS_REQUIRING _LOCATIONS _QUANTITY_ON _REQUISITION	Requires the capital asset quantity per location for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _MANUFACTURER_ON _REQUISITION	Requires the capital asset manufacturer for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _MODEL_ON _REQUISITION	Requires the capital asset model for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _NOT_CURRENT _FISCAL_YEAR _ON_REQUISITION	Requires the capital asset not current fiscal year for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition	CHARTS_REQUIRING _NUMBER_OF_ASSETS _ON_REQUISITION	Requires the capital asset number of assets for the given Chart(s) when a capital asset object code is used on the Requisition.	EA;BA	A
Requisition, Purchase Order	PURCHASING_ASSET _TRANSACTION_TYPES _ALLOWING_ASSET _NUMBERS	Capital Asset Transaction Type Codes which allow the item to have a Capital Asset Number on the Requisition and Purchase Order.	MDEX;FABR	A
Requisition, Purchase Order	PURCHASING_ASSET _TRANSACTION_TYPES _REQUIRING_RECURRING _PAYMENT_TERMS	Capital Asset Transaction Type Codes which can be used if the document is of a recurring payment type on the Requisition and Purchase Order.	LEAS	A
Requisition, Purchase Order	PURCHASING_DEFAULT _ASSET_TYPE_WHEN _NOT_THIS_FISCAL_YEAR	When the "Not expected to be received in current fiscal year" indicator is selected, default the asset type to this value.	40004	A
Requisition, Purchase Order	PURCHASING_OBJECT_SUB_TYPES	Object Sub Type codes that require that the Capital Asset tab be completed on the  Requisition and Purchase Order.	CL;CM;CO	A
Requisition, Purchase Order, Payment Request	PURCHASING_ACCOUNTS _PAYABLE_OBJECT_LEVELS	The Object Code level(s) designated specifically for Capital Assets in Purchasing/Accounts Payable documents.	CAP	A
Requisition, Purchase Order, Payment Request	PURCHASING_ACCOUNTS_PAYABLE _POSSIBLE_OBJECT_LEVELS	Object Code levels which indicate that the associated item is a Capital Asset in Purchasing/Accounts Payable documents.	NC;OEXP;PRIN;RESA	A