Asset Processing General Ledger and Accounts Payable

Overview

Capital Assets records will be created from the General Ledger or Payment Request transactions when capital asset object codes as defined by parameter FINANCIAL_PROCESSING_CAPITAL_OBJECT_SUB_TYPES and PURCHASING_OBJECT_SUB_TYPES are used on Financial Processing documents or Payment Requests, respectively.  The cabExtractJob makes them available for processing via the Asset Processing General Ledger and Accounts Payable screens. Refer to Accounting Lines for Capitalization, Create and Modify Asset tabs for more information on adding capital items to Financial Processing documents. 

Financial Processing documents - Asset Processing General Ledger 

When a capital asset object code is used on a Cash Receipt, Distribution of Income and Expenses, General Ledger Transfer, Internal Billing, Service Billing, or Procurement Card document, the Capital Asset tabs must be completed. When the transactions post to the General Ledger, cabExtractJob will pick up these transactions to be processed in the Capital Assets module using the Asset Processing General Ledger lookup. 

The current fiscal year and fiscal period default into the lookup. Most fields are self explanatory and can be used to refine your search. The Submit to CAMS Yes selection allows you to search for items that have already been processed into CAMS. 

Click search and items matching your search criteria will be listed. The following screenshot shows results when Submit to CAMS is set to Both. If the item has been submitted to CAMS, the document number created will display in the Actions column, otherwise process will display. 

Clicking process will open the Capital Asset Information Processing page. 

Clicking Process again will open the General Ledger Processing page. From this page you can choose to create a new asset or apply payment to an existing asset. 

• Create Asset will open the Asset Global document with data pre-filled from either the Purchase Order or the Financial Processing document. 
• Apply Payment will open the Asset Manual Payment document, if the Asset number was entered on the Financial Processing document or the Purchase Order, the asset number will prefill. 

Payment Request -Asset Processing Accounts Payable

When a capital asset object code is used on a Requisition/Purchase Order and the CHARTS_REQUIRING parameters are set to the accounts chart, fields specified by the parameters must be completed on the Capital Asset tab. When the Payment Request is created, the cabExtractJob will pick up the transactions to be processed in the Capital Assets module using the Asset Processing Accounts Payable lookup. 

The current fiscal year defaults into the lookup. Most fields are self explanatory and can be used to refine your search. The Submit to CAMS Yes selection allows you to search for items that have already been processed into CAMS. 

Click search. Items matching your search criteria are listed. The following screenshot shows results when Submit to CAMS is set to Both. If the item has been submitted to CAMS, then the view option will display in the Actions column, otherwise process will display.

Process

Clicking Process will open the Purchasing / Accounts Payable Transactions page. Several options are available, Split, Allocate, Create Asset and Apply Payment.

• Split will create new lines based on the value entered in the Split Qty field. 
• Allocate is used on lines, such as freight that need to be allocated to multiple assets, if multiple assets are being created on a single Payment Request. 
• Create Asset opens the Asset Global document with data pre-filled from either the Purchase Order or the Financial Processing document. 
• Apply Payment opens the Asset Manual Payment document, if the Asset number was entered on the Purchase Order, the asset number will prefill. 

View

If you click View from the Purchasing / Accounts Payable Transaction Lookup, the following page well open. Open the Submitted Lines tab to display the document number used to process this transaction.